Automatic lookup and insertion (dialog)

Automatic lookup is the easiest way to leverage translation memories, term bases and auto-translatables in memoQ. It means that you do not have to insert hits manually when you enter a new segment – memoQ will do that for you automatically.

The Automatic Lookup and Insertion dialog allows you to define settings for the automatic lookup of segments and for automatically inserting the best hit into the target cell.


MemoQ automatic lookup and insertion Automatic lookup and insertion (dialog)


You can invoke the Automatic lookup and insertion dialog by choosing Automatic Lookup and insertion in the Translation menu.


Automatic lookup and insertion area:

· Automatically scan segments: when disabled, memoQ does not look for translation hits automatically, so you will not be able to get the best hits inserted automatically, either (all other check boxes  in this dialog are disabled). When enabled, memoQ automatically looks for translation hits in translation memories, term bases and other resources.
· Automatically insert best result after confirming segments:  when disabled,  memoQ does not insert the best hit automatically (and therefore, all the check boxes  below are disabled). When this option  is enabled, memoQ inserts the best hit automatically. In the following steps you can define what it should consider as a ‘best hit’.
· Automatically proceed to process further segments, until a segment meets Goto next conditions: If this check box is checked, and you confirm a segment in the translation editor, memoQ automatically starts pre-translating the document from the next segment – until it arrives at a segment that meets the Goto next conditions.

For example, you can set up memoQ to pre-translate the segment while there is at least a 100% match for a segment, and stop at a segment that has no match or has only a fuzzy match from the translation memories or the LiveDocs corpora. To set this up, use the Status tab of the Goto next segment dialog, and check the Not started and Fuzzy or fragments check boxes.

You can access the Goto next segment dialog directly from the Automatic lookup and insertion dialog: click the Goto next settings… link at the bottom of the Automatic lookup and insertion area.

AutoInsert options area:

1. Insert best TM or LiveDocs corpus hit:

· Minimum match rate: The percentage defined here will define the threshold a translation memory hit should cross in order to be considered for insertion. TM matches with a fuzzy score below the threshold will never be inserted. If the best TM hit’s score is below the threshold, memoQ can still look for fragment assembled hits that are good enough to be inserted. In the next step you can choose this option and define the threshold for ‘best hits’ assembled from fragments.

2. Insert machine translated hit:

· Insert machine translated hit if no suitable TM hit is present: select this check box if you have a machine translation plug-in installed and you want to enable memoQ to look for a machine assembled hit in the lack of a suitable translation memory hit.

3. Insert fragment assembled hit:

· Insert assembled hit if no suitable TM hit is present: select this check box to enable memoQ to look for a fragment assembled hit that is good enough to be inserted.
· Minimum coverage (% of characters): This value refers to the number of characters covered by term base hits, LSC hits, and auto-translatable hits in a fragment assembled result. If the minimum threshold is 60%, at least 60% of the source segment must be covered by some kind of hit. (memoQ only considers letters for this; punctuation and spaces not part of the score.) If the fragment assembled result for the segment is not good enough, memoQ can still copy the source text into the target cell for your convenience. This is what you can enable by choosing the next option.

4. Copy source to target:

· Copy source to target if no other match found: Check this if you do not want to leave empty segments in the target text  when none of the hits are good enough to be inserted automatically.


Click OK to confirm your settings for automatic lookup and insertion. Click Cancel to close the dialog and discard your changes.

Automatic lookup and insertion (dialog)