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When you finish the translation of a document, you need to export it. By default, memoQ will save the translated document in the same folder where the source document is stored. The name of the document is different: memoQ appends the three-letter ISO language code to the file name. For example, if you translate a document called ‘Document.docx’ into German, the name of the translated file will be ‘Document_ger.docx’.
In some cases, you will want to save the documents in a different folder, and maybe under a different name. You can do this by selecting the document in the Translations pane of Project home, and then clicking the Export (dialog) link. This will invoke the Save as dialog where you can choose any folder and any name for the exported file.
However, if you have hundreds of documents in your project, it would be very cumbersome to select the folder and the name separately for each file. To set the output folder and name for all files in your project, select all documents in the Translations pane of Project home, then click the Change export path link. This will invoke the Change export path dialog where you can choose a new folder and name for all documents in your project – in a single step.
Export path rules for individual files You can also set up rules if you want to use a different (non-default) folder for all projects. There is a type of light resource in memoQ that is called an ‘export path rule’. You can add an ‘export path rule’ to your project. An export path rule specifies where and under what name memoQ should save the translated documents. Here is how you can set up an export path rule for your local project:
| 1. | When creating the project, click Finish right after filling in the first page of the New memoQ project wizard page. Do not add documents from the wizard.
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| 2. | After memoQ creates the new (empty) project, navigate to the Settings pane of Project home, and then click the Export path rules icon:
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| 3. | Select an export path rule where the rightmost column (Rule type) says File rule. In the beginning, there will be no rules except for the Default ones. Because you cannot change the default rule, you need to make a copy of it. Click the Default rule, then click the Clone/use new link below the list. memoQ will copy the Default rule to a new export path rule. To change the export path rule, select the new rule, then click the Edit link.
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| 5. | Make sure that the check box in the first column for the new rule is ticked. If not, tick it. memoQ will move the selected export path rule to the top of the list.
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| 6. | Return to the Translations pane of Project home, and then add documents to your project.
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Important: If you change the export path rules in your project, it will not affect documents that were added to the project before the change. The new export path rule will apply to newly imported documents only. To change the export path of documents already in the project, use the Change export path link in the Translations pane of Project home.
Tip: To change the Default export path rule, choose Options from the Tools menu. The Global settings dialog appears. In the category list, the Default resources category will be selected. Click the Export path rules icon. The list of default export path rules appears. Select Default, and then click Clone. memoQ makes a copy of the selected export path rule. Edit the new export path rule, then tick the check box in the first column. The new export path rule will become the default for all new projects. (The change will not affect existing projects.)
Export path rules for folders In memoQ, you can add an entire folder hierarchy to your project. There are separate export path rules for these folders.
If you
want to add one or more folder hierarchies to your project, and you want to use specific (non-default) export path rules, follow the steps below:
| 1. | When creating the project, click Finish right after filling in the first page of the New memoQ project wizard page. Do not add documents from the wizard.
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| 2. | After memoQ creates the new (empty) project, navigate to the Settings pane of Project home, and then click the Export path rules icon:
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| 3. | Select an export path rule where the rightmost column (Rule type) says Folder rule. In the beginning, there will be no rules except for the Default ones. Because you cannot change the default rule, you need to make a copy of it. Click the Default rule, then click the Clone/use new link below the list. memoQ will copy the Default rule to a new export path rule. To change the export path rule, select the new rule, then click the Edit link.
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| 5. | Make sure that the check box in the first column for the new rule is ticked. If not, tick it. memoQ will move the selected export path rule to the top of the list.
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| 6. | Return to the Translations pane of Project home, and then add the folder hierarchy or hierarchies to your project.
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Note: The folder rules take effect only if you use the Add folder structure link in the Translations pane of Project home. If you add individual files (even if you select a hundred files in the Open dialog), memoQ will apply the file rules. The new rules only affect folders that are added after changing the folder rule.
Set the output folder and file name for exporting documents
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